Being in charge of a cafeteria at an office, educational institution, or anywhere is all about dealing with so many things. Dealing with people coming in and out every hour implies that precise accounting, and managing the service is a big task. In that case, canteen management software with automated billing comes as one-point solution for so many accounting, recording and billing woes.

As per Grand View Research reports, the global automated billing market will exceed 42.5 billion dollars by 2030. So let’s understand the role of this software for cafes.

Challenges in Traditional Cafeteria Management

Long Queues and Waiting Time

Manual systems can be very slow and it can take a long time to deal with people, creating unnecessary waits and queues. This is not only inconvenient to the customers but also very expensive to the service provider.

Human Error

Nobody is perfect – including those who are in the accounting profession. Estimating and accounting bills accurately and providing correct change may result in a number of mistakes. Such mistakes may cause direct losses and dissatisfaction to the consumers.

Inefficient Inventory Management

Speaking of stock, it is hard to manage it even in the present times because the vendors and buyers are not connected through a system that is real-time. Managing the stock lines may result in production in excess of planned and losses from inadequate stocks.

Limited Data Insights

Traditional software offers good sales that cannot be quantified in relation to customer feedback so meeting the ever changing consumer needs is a problem.

How Star Link Canteen Management Software Enables Automated Billing?

1. Transparency Between Employee, Company, and Vendor

With automated billing through Canteen Management Software, everything is smooth, and digitized. Order placement or payment is accurately recorded in the software so it brings transparency for all.

2. Prevention of Unauthorized Usage

Traditional canteen systems are prone to unauthorized orders, which can lead to wastage or misuse of resources. Employees may forget to pay for their meals, or multiple orders might be placed by the same individual without proper tracking.

Star Link India Biometric Devices and printer integrated into the system help combat these issues. These devices authenticate the employee’s identity before an order is placed. The printed coupon acts as a record for the vendor, providing a clear audit trail.

3. Automated Order Placement with Built-in Safeguards

The Canteen Management Software offers two types of operation modes to ensure that no employee can place multiple orders or exploit the system:

·      Online Operation through Software

·  Smart Card Authentication

4. Flexible Order Placement Options

Different organizations have different needs when it comes to meal offerings. The software helps the order to be customized in the following ways.

·         Item-Wise and Quantity-Wise Order Placement

·         Fixed Quantity Orders:

·         Time-Based Fixed Orders

5. Automated Payments and Credit Management

With software, payments are fully automated. So employees can pay their dues online. The software also manages the credit limit of each employee.

Conclusion

With technical and dynamic structure of the food service sector including large-scale cafeterias, the manual billing has almost become obsolete and automated billing has become a necessity to many operators as it has helped particularly in reducing waiting and elimination of errors, as well as providing useful information. If you’re looking to know more about canteen management software for cafes, reach out to Star Link India.